Purchase department administrative assistant

Function

• As a Logistic Support Officer, you strengthen a purchasing team within an international organisation with German roots, active in medical and safety technology for, amongst others, hospitals, fire services, and industrial clients.
• For the Safety department, you request quotes from suppliers and produce clear price comparisons, enabling the team to make purchasing decisions quickly and on a well-informed basis.
• You create purchase orders, check order confirmations, and ensure that agreements regarding quantities, prices, and delivery times are processed correctly.
• The follow-up of deliveries is partly in your hands: you monitor progress, flag delays, and liaise in a timely manner with suppliers and internal colleagues.
• You keep article and supplier data accurately up to date in the administrative systems. This allows purchasing, stock management, and service to rely on dependable information.
• You check stock lists, investigate discrepancies, and correct data where necessary. Your work helps to reduce shortages, errors, and unnecessary stock.
• Supplier evaluations are also part of your responsibilities. You gather the necessary information and translate it into accurate administrative follow-up.

Profile

• A bachelor's degree is a welcome asset; relevant experience as a purchasing officer, administrative officer, or procurement support officer can also substitute for that background.
• Accuracy is central to this role: you enjoy working in a structured manner, check details, and keep track of various follow-up points clearly.
• You work comfortably with modern IT tools and have a good knowledge of Excel and SAP. You familiarise yourself with new systems step by step.
• For contact with colleagues and suppliers, you communicate fluently in Dutch and English. A good basic knowledge of French helps you to communicate clearly in multilingual situations as well.
• You are reliable in your follow-up, ask questions when information is missing, and communicate in a timely manner when a delivery, order, or stock entry requires attention.

Organisation

Our client is an international group headquartered in Germany. They are based in Flemish Brabant, Belgium, and are active in the sale, installation, maintenance and (customer) service of both medical and safety technology. For the medical equipment division, they are looking to strengthen the service team specifically for the East Flanders region.

Offer

• A permanent contract with a 39-hour working week and 6 ADV days, so that alongside your work you also retain space for rest and leisure.
• An attractive salary, supplemented by a group insurance, hospitalisation insurance, and eco-vouchers.
• Upon achieving the set results, you will receive a non-recurring bonus.
• You will receive a laptop and work from the office in Wemmel. After an induction period of one year, flexible working is possible, with a maximum of two days of remote working per week.
• A bicycle lease is among the possibilities and makes a sustainable home-to-work choice even more attractive.
• You will have the opportunity to further develop your knowledge of purchasing processes, SAP, supplier management, and international collaboration within an organisation with applications that truly matter.

Do you see yourself as the precise link between suppliers, stock, and purchasing? Put yourself forward and discover how your work helps make the difference.