Project Administrator Rail

Function

As Project Administrator within the Rail department, you will support the site and project managers in all administrative processes. Thanks to your structured approach, everything behind the scenes runs smoothly, from planning to execution.

Your responsibilities:

Administrative follow-up

• Processing working hours, permits and order forms
• Follow-up on purchase and sales invoices and accounting controls
• Preparation and follow-up of plans and permits through KLIP/KLIM
• Preparation of order statements and sales invoices

Recording & reporting

• Managing employee and subcontractor registration through CIAW
• Checking and reporting input data
• Ensuring correct tax returns and timekeeping

Communication & support

• Processing incoming emails and prioritising
• Working closely with site and project managers and internal departments
• Support the team in streamlining processes

Profile

You are an accurate, organised professional who likes to keep an overview and keep processes running smoothly. You have an eye for detail and feel responsible for error-free administration.

• Bachelor's degree or equivalent through experience
• Experience in project administration is a plus
• Strong in Microsoft Office (Excel, Word, Outlook)
• Dutch: excellent | French: good
• Goal-oriented, enterprising and communicatively strong
• Reliable and incorruptible, able to work with various stakeholders

Organisation

You will join a progressive organisation within rail infrastructure, where teamwork, growth and innovation are key. Employees are given confidence, room for initiative and opportunities to further develop their talents.

Offer

A challenging position within a stable and dynamic environment with a lot of variety. You will receive a full salary package including laptop, mobile phone, ADV days, eco-cheques and group insurance. Working from home is possible after appropriate training.

Do you want to be the administrative engine behind complex rail projects? Apply today and make a difference in a team that really works together!