Shipping clerk

Function

As an export clerk, you are responsible for your own portfolio of international clients. Once a contract has been concluded commercially, you take full charge of the operational organisation and follow-up. You coordinate the entire process, from production planning to shipment and the arrival of goods at the port of destination.

• Planning and coordination: You draw up monthly delivery schedules and align these with the production sites. You take into account contractual agreements, production capacity and available transport options.
• Organisation of transport: You coordinate the complete flow of goods, book transports and provide the necessary instructions to transport partners and shipping companies. You monitor progress on a daily basis and maintain an overview of various files and deadlines.
• Administrative follow-up: You are responsible for the correct and timely preparation and processing of all required documents, including pro-forma invoices, commercial invoices, bills of lading, packing lists and the required certificates.
• Problem-solving approach: When production planning or transport is delayed, you act quickly. You coordinate with the parties involved, determine priorities and look for suitable solutions. You anticipate potential risks and adjust where necessary.
• Collaboration and communication: You work closely with colleagues from the sales and export team and maintain contact with clients and external partners. By communicating information clearly and following up on agreements diligently, you ensure smooth and client-focused handling of every file.

Profile

As an export clerk, you possess the following qualities:

• You hold a bachelor's degree and have several years of relevant experience in logistics, international trade or administrative file management.
• You work accurately, in a structured manner and with a results-driven approach. You enjoy taking responsibility and follow files from A to Z. You maintain an overview, keep schedules up to date and ensure that agreements and deadlines are met. You think proactively, flag potential problems in a timely manner and take initiative to find appropriate solutions.
• You analyse situations quickly and easily distinguish between main and secondary matters.
• You are eager to learn and quickly pick up new processes and systems.
• You remain calm and efficient when faced with unexpected changes and shifting priorities.
• You think in a client-focused and solution-oriented manner.
• You communicate clearly and professionally with various parties involved.
• You work both independently and as part of a team.
• You build professional relationships based on trust and respect.
• You have an excellent command of Dutch and communicate fluently in English and French.
• You are proficient in MS Office.

Organisation

Company is active in the food sector

Offer

You join a company built around values and standards, both towards clients and employees. - Attractive salary

• Meal vouchers €8/day
• Eco cheques of €250/year – pro rata
• Hospitalisation insurance with a permanent contract
• Easily accessible with ample parking at the door
• 20 days' holiday + 6 ADV days + 2 sectoral days
• Bicycle allowance
• Gifts: NY, Easter, Saint Nicholas,….
• Annual team building
• No collective leave
• Fruit and tasty snacks
• Flexible start times between 8–9 a.m.