Administration Coordinator

Function

As Administration Coordinator, you will ensure that the administration team runs smoothly. You will support your colleagues, monitor the quality of processes and ensure that everything is carried out correctly and efficiently.

You combine a coaching role with a hands-on approach: you lead the team, but also play an active part in day-to-day administrative tasks.

Your tasks:

• You will coach and support the administrative team in their day-to-day operations
• You will monitor administrative processes such as cost estimates, invoicing, on-call hours and POD processing
• You’ll step in to help with operational tasks where necessary and ensure that matters are followed up properly
• You are the point of contact for any queries within the team
• You’ll contribute ideas for improvements and help to further optimise operations
• In the absence of the Head of Administration, you will take on some of the responsibilities

A varied role for someone who enjoys taking on responsibility, supporting others and has a hands-on approach

Profile

Your profile:

• You hold a bachelor’s degree in economics or have relevant experience in an administrative role, preferably with experience in supervising or managing a team
• You are a natural organiser and work with precision, in a structured manner and with a focus on quality. You enjoy following processes correctly and ensuring they run efficiently
• You have strong communication skills and know how to guide, support and motivate your colleagues in a positive way
• You’re good at setting priorities and keeping track of things, even when you’re faced with several tasks at once
• You have a proactive approach, enjoy contributing ideas for improvements and take responsibility within your role
• You are able to cope with stress, are flexible and adapt quickly when the situation calls for it
• You have a good knowledge of Microsoft Office and are able to work confidently with administrative software

Organisation

Our client started out as a family business and has its headquarters in Luxembourg. It now employs 3,400 staff across five sites (in Belgium: Zeebrugge and Antwerp). They operate in the RORO (Roll On Roll Off) sector and own 21 container ships. In Zeebrugge, they handle 2,000–2,500 shipments every week.

Offer

What can you expect from our client located in Zeebrugge?

• A permanent contract of indefinite duration
• An attractive gross salary supplemented by meal vouchers worth €9 per day worked
• Hospitalisation insurance (AXA) + group insurance (for permanent employment)
• 28 leave days per year (20 statutory leave days + 6 ADV + 2 sectoral leave days)
• Internal training on makes by experienced colleagues
• Lots of career opportunities
• Nice gifts on holidays
• Annual team building by department
• Free parking in front of the door