Administrative Assistant – Driver Recruitment

Function

For our client in Lummen We are looking for a Administrative Clerk for the Driver succession. In this role, you will act as a key link between the drivers, the dispatch team and the planning department. In this role, you will handle the administrative follow-up of journeys, ensure documents are processed correctly and make sure day-to-day operations run smoothly and efficiently. You will work in a dynamic environment where pace, accuracy and clear communication go hand in hand.

Your duties will include:

• Processing and tracking journeys in the system.
• Checking driving and rest times and working time records.
• Monitoring return drivers and processing CMR documents.
• Scan CMRs and forward them to dispatch, planning and driver support;
• Maintain contact with drivers and provide them with appropriate and professional assistance.
• Supporting the administrative workflow within driver management.
• Identifying discrepancies, missing information or urgent follow-up points.
• Contribute to efficient collaboration between different operational teams.

You’ll start in a role focused on journey processing and gradually take on broader monitoring and communication responsibilities. We’re looking for someone who is confident, works in a structured way and thrives in an environment that can sometimes be busy. Thanks to your attention to detail and calm approach, the administration of the transport operations will remain under control.

Profile

For the position of Administrative Clerk for the Driver succession planning We are looking for a candidate with a basic understanding of administration and a keen interest in transport and driver management. You do not need to have years of experience, but you must be able to adapt quickly, work independently and handle information and people appropriately. Experience as a driver or knowledge of the transport sector is a definite advantage.

Your profile:

• Ideally, you will have between 0 and 3 years’ experience in an administrative or operational role.
• You have a basic understanding of driving and rest periods, or are willing to learn this quickly.
• You work accurately, structured and with an eye for detail.
• You communicate fluently in the Dutch and French.
• You can deal with drivers in a professional manner and remain calm in hectic situations.
• You have a practical approach and aren’t afraid to take decisive action when necessary.
• You have some initial administrative experience or a relevant interest in logistics and transport.
• You are familiar with basic computer tasks and pick up new systems quickly.

The ideal candidate for this role combines precision with flexibility and feels at ease in an operational environment where a rapid response is essential.

Organisation

Our client is a leading European player in temperature-controlled logistics and transport. It offers customised solutions for the safe and efficient transport and storage of fresh, frozen and other temperature-sensitive products. With a strong focus on quality, reliability and speed, the organisation supports customers in their national and international logistics challenges. Thanks to a strategic location in the heart of Europe and modern infrastructure, the company acts as an important hub within the European logistics network.

Offer

For the position of Administrative Assistant, Driver Recruitment offers our client in Lummen the following package:

• A gross salary based on experience, ranging from €3,000 to €3,200.
• Meal vouchers worth €9 per day worked.
• Group and hospitalisation insurance.
• 13th month.
• Bicycle allowance
• A full-time contract based on a 38-hour working week.
• 6 days of annual leave + 1 day of long-service leave for every 5 years of service
• Career development and training opportunities
• A role with a varied range of responsibilities within an internationally renowned working environment

Do you have any questions about this vacancy?

Please don’t hesitate to call us on 011 30 37 48.